Financial Affairs Department

Its duty is to follow up the financial needs of the University and works to fulfill them through its divisions according to their specialties. The divisions of the financial department are integrated unit within the department as follow:  

• Account Division : its main duty is to execute the budget which is related to the services, materials and maintenance requirements. This is done by official approvals through payment of the salaries and allowances and facilitating all transactions  related to the university  
• Supplies Division: fulfilling the University Departments' needs of goods purchased by central committees such as fixed assets, equipment, devices, stationary, disposables, sport equipment and spare parts for vehicles. And receiving gifts and donations from the Ministry and distribute them to the colleges, centers and institutes according to the directions of the president of the University. Also make inventory to the possess of the University's Departments and form committees for disposal of consumables after obtaining official approvals. And follow up and organize the warehouses regarding the entry and exit of materials within the Division records.    

Also called the Follow up Committee as it follows the performance of the security personals of the campus 24/7. They perform patrols inside and around the Campus to highlight the challenges facing the security personals and  finding suitable solutions according to the instructions of the Manager.

It is considered as one of the vital departments belongs to the Presidency of the University, it is directly affiliated with the Assistant for the Administrative Affairs. It was established for the necessity of improving the construction process of the University and inspection and follow up the rehabilitation and expansion projects. It is also a vital departments due to its contributions in dealing with development and investment projects of the University improvement projects to serve facilitating the educational path and provides successful communication environment between the teaching staff and the students

The Future vision of the Department

The future vision of the Department is to complete all the buildings at the site and implement the infrastructure according to the prepared plans, besides maintaining the existing buildings to upgrade the services provided and provide all the requirements of the current and future colleges and research centers

Duties of the Department

• Carrying out preliminary and planning studies for the need of colleges, institutes and centers for new facilities, buildings and expansions.
• Carrying out preliminary, planning and feasibility studies for projects of colleges, institutes, centers and new possible housing projects.
• Carrying out studies for preparing the annual investment and operational budget in relation to the buildings and their maintenance
• Preparing the necessary designs and documents to implement new buildings, expansions and modifications, as well as statements BoQ (Bill Of Quantities) for maintenance
• Providing technical advice to diagnose and solve emergency operational technical problems in colleges and the rest of the university's facilities in terms of electrical, health and air conditioning services.
• Technical supervision of the entire construction contracts that are carried out under the investment budget and the maintenance works that are carried out under the current budget. Besides their participation in supervising and receipt of work implemented by colleges and institutions directly.
• Carrying out some construction works in case it is not possible to implement them through competitive contracting
• Preparing studies and designs for multiple projects for the University's assets
• Preparing all requirements of the Investment plan and prepare to start the work once approved  

It is affiliated with the Administrative Assistant of the University and undertakes the following tasks and duties

• Represent the University before the Court and Judicial Authorities to claim and defend their rights.
• Providing lawful opinion and  advice in the University's issues
• Preparing guarantees for the enrolled students to ensure returning of the overdue sums that may arise due to damaging possessions or submitting forged documents   
• Follow up the disciplinary behavior of the students in accordance with the students discipline law no. 160 of 2007
• Preparing renting contracts for the sites of the University in accordance with relevant laws
• Participates in the investigation committees formed at the University
• Dealing with the  police stations, integrity commission and any other department needs to be dealt with.
• Follow up the cases of the counterfeiters and appeal against them lawfully
• Organizing pledges for the drivers to insure maintaining the cars at their custody  
• Inventory for the University Real estates and maintain copies of the deeds  
• Conducting the authorities of the Notary in the University's issues such as attesting guarantees  
• Announcing bids and tenders
• Carry out all the legal issues related to the University.

First: the Ministry of Higher Education and Scientific Research as per its available resource, prepares accommodation for the students called students housing

Second: the students housing objectives are:

• Create suitable educational atmosphere  
• Work to eliminate the social differences among the students
• To help the students interact to strengthen their friendship and get use to teamwork, respect laws, be informed about their duties and rights as a base for their future and to be self-dependent  
• Directing the students politically, socially and intellectually to comply with the policy of the Country
• Strengthening the students personalities and encourage them to interchange opinions through direct debates  
• Improving the abilities of the students by encouraging them technically, socially, culturally and physically through holding arts exhibitions, travels, social parties and sports activities.

Department of Human Resources

About the Human Resources

The Human Resources Department (HR) is the essential element in each educational or service institution which focuses on employment, administration and identifying  the applied terms and regulations to the employees. It aims to direct the employees to be discipline towards the institution by providing the necessary tools, supervision, knowledge, training and administrative services besides presenting advice and administrative consultations related to the work rules.

based on that, the Human Resources Management identified as the administrative field that focuses on the human resources within the work environment. Therefore it studies all issues related to the employees. the Department is interesting in having a sustainable attraction to the distinguished expertise and skilled employees, and it endeavors to develop, enhance and restore those resources and utilize the employees in the right way to achieve the establishment desired goals 

HR Manager Speech

Our aims and aspirations as an administration of the Human Resources at Al-Ayen University is to keep bace with the current development . We have full self-confidence and in the leadership of our University and we rely on our employees to present our mission and to provide an environment that enables everybody to add qualitative value to our work. we also aim to have a comprehensive and supportive work that insure success, pride and loyalty to our University

we have an proactive methodology in executing positive policies. we learn from our environment and benefit from others experiences to take what suite us and we develop it and improve it to achieve advanced levels in our department and University.

  We constantly look for methods and ways to reward our employees to sustain our most important resources, via providing sets of rewards.

 having said that, we together with all employees at the Human Resources Management at Al-Ayen University are proud to serve such a renowned, sustainable, developed Institution and to be part of its success to be an attractive destination for all competencies to join us.

Manager of the Human Resources Department

Hussein Ghatheeth

Prof. Dr. Atheer Yusif Oudah

to interview the  Administrative Assistant for the Chancellor of the University

• Receiving the students and listening to their complains and directing them to the concerned department.
• Receiving all requests addressed to the Administrative Assistant and consulting him to obtain his opinion
• Organizing the interviews schedule of the Administrative Assistant
• Contacting the students to inform them about the consequences of his their requests via phone, e mail or in person.
• Contacting the concerned scientific or administrative departments and centers regarding the citizen request or complain to get their opinion   
• Receiving the students inquiries through the e mail of the Citizen affairs Unit before they are directed to the concerned department  
• Reviewing the students proposals  related to Al-Ayen University

Applying mechanism

• Go to the Electronic format below
• Enter your full name, your mobile number, and your active e mail. You will receive the answer including the interview time
• The interviews will be prioritized  

Send your request through the link below

click here

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Al-Ayen University announces its plan to accept non-Iraqi students as part of the initiative of the Ministry of Higher Education and Scientific Research (Study in Iraq)  Al-Ayen University announced the completion of its plan to receive non-Iraqi students, which includes free scholarships in the various colleges and departments of the university, through which it aims to promote cultural exchange and improve the scientific level through accepting students from multiple nationalities.  The plan will include medicine, dentistry, pharmacy, Petroleum engineering, health and medical technologies in five departments, namely anesthesia techniques, dental techniques, radiology and sonar techniques, optics techniques, medical laboratory techniques, and technical engineering in the departments of computer technology engineering and medical device technology engineering. In addition to physical education and sports science.  It is worth mentioning that Al-Ayen University was established in 2017, and was involved in the Webometrics, RUR, Impact Times classification, and the University has signed a number of cooperation agreements and memorandums of understanding with various Iraqi and foreign universities. 

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